Never-ending inbox? How to manage email…so it stops managing you
It’s amazing how some things are just a universal truth, no matter if I’m working with an executive coaching client, a leadership coaching client or a career coaching client – everyone is inundated with email. The irony is that very little of the email we get is very important. And yet, many of us treat it as if it has upmost importance. Why do we let email manage us? Some of the answer is biological. We get a little dopamine hit from responding to it. “Look, see! Another thing off my to do list!” You wouldn’t be the first human to confuse activity with output. We all fall into this trap from time to time. Sometimes our system settings are set up to conspire against us. We forget to deactivate notifications, and that little ping and flash of the next message in our inbox is just too alluring to resist. Remember, just because a notification is built into your computer system, doesn’t mean you have to use it. These things are a form of digital crack that have been designed intentionally to hook us, don’t be fooled! How to manage email – Turn off notifications! When I teach effective planning, one of the first things I tell people to do is turn those darn things off. The constant distraction has a huge impact on our ability to focus. And according to mindfulness research, it can take 5-10 minutes to refocus on what you were doing before, after your attention gets hijacked. That’s precious time that you don’t need stolen as you constantly are attempting to regroup after you’ve taken your focus off that important project or deliverable. How to manage email – Set boundaries! Easier said than done, right? But this is critical to managing your inbox and managing expectations with your stakeholders. Get into the habit of checking email once or twice a day and COMMUNICATE this to your key stakeholders. If there is a real emergency – real meaning RARE – ask them to call, text or IM you. It’s important to remember that most of the email you get is neither important to you and your priorities, it’s most likely important to someone else’s. If you find that most of your day is caught up responding to email, chances are you’re unconsciously stealing time away from the things that really matter to you. Remember this fantastic phrase that I have creatively edited of Stephen Covey – “If you know what is important to you, when you say no, you’re saying yes to something bigger!” Shelley Pernot is a leadership and career coach who is passionate about helping her clients discover their strengths and talents and find a career that utilizes them. Reach out to me here for a free consultation to learn more about the coaching process and how it may benefit you!
January 26, 2022
2.5 min read
It was a privilege to work with Shelley as my leadership coach! The process was structured and yet flexible enough to meet needs as they arose. Shelley helped me to grow, learn more about myself, and to really achieve what I set out to accomplish. We worked on planning, navigating a promotion successfully, and so much more! I experienced many successes as a result of working with Shelley, she has great resources, knowledge, and really helps with setting the foundation to this coaching work. She won’t let you down!
Having the opportunity to have Shelley as my Leadership Coach could not have come at a better time in my career. I was recently promoted to CFO and was new to the Senior Management Team. Shelley helped me navigate joining the team as well as helped me to determine who I wanted to be as a leader. The Leadership Circle Profile helped our team to discover our blinds spots and to be able to understand each other better. Working with Shelley not only has affected my professional life in a positive way, but also my personal life. She helped me take leaps and has given me the resources to continue this journey of self-improvement. If you’re looking to find more about yourself and how you can be the best version of yourself, I highly recommend working with Shelley.
I have been working with Shelley for the past 2 years on my leadership development journey. What I thought would be a straight line, I soon learned with Shelley’s guidance, was a winding path with several ups and downs along the way. Shelley supported me as I took a deep dive into my professional and personal history and learned how it affects my approach and my perceptions. She helped me to slow down and recognize certain behaviors and understand that I can pivot in the moment or try again next time. Ultimately, my work with Shelley turned out to be so much more than what I expected. Her approach to coaching was exactly what I needed.
Senior Vice President, Consulting
I’ve learned more about leadership in the past six months working with Shelley than I have in my 10+ year career. She is an incredible coach with many tools in her toolbox. The guidance and mentorship I’ve received from Shelley has been life-changing. She will challenge your limiting beliefs and inspire new ways of thinking.
I highly recommend Shelley if you need a coach, thought partner, and guide as you consider the next steps in your career. She provides practical tools and advice to help launch your career exploration, but most importantly, she is an expert at helping you cut through the noise of your limiting beliefs. At the end of our time together, I had a much clearer vision of what I wanted in my life and a plan to make it happen. My only regret is that I didn’t find her sooner!
My career coaching sessions with Shelley have brought me back to living. It’s been contagious, spreading throughout my personal and professional life. I now have the building blocks I need to continue setting healthy boundaries, the freedom to show up as my authentic self, and an adaption of a growth mindset that has allowed me to make bold decisions and try new things. I’ve discovered that there’s always another way and how to eradicate barriers that lead to tunnel vision. These sessions with Shelley have been a great gift and have given me the momentum I need to continue the journey to be my best self.
It is amazing to think where I was only 10 months ago when I first started working with Shelley and where I am now. Not only professionally but mentally and emotionally. Shelley helped me navigate out of an unhealthy work environment by challenging me and asking me those tough questions we never seem to ask ourselves. What are the values of a true leader? How do those values align with my own? Shelley challenging me and guiding me through some of those tough questions is what led to my epiphany and me having the courage and confidence to leave an environment that threatened my well-being. She taught me how to become more self-aware and self-compassionate. Reminded me to be kind even when the world would understand if I did otherwise. And the biggest one for me, shutting down that crazy inner voice (we all have it!) and replacing it with being present. Shelley has armed me with tools that I will carry with me for a lifetime. Tools that will help me to continue to grow and learn. Life can be hard but working with someone like Shelley does make it easier. She will help you navigate the good and the bad and you’ll learn so much about yourself in the process.
Director of Marketing
First of all I would like to say that I would recommend Shelley to anyone needing career guidance. As my counselor Shelley helped me transition my career from bartending to Tech Sales which was a difficult and scary transition for me. From the start Shelley was fantastic. Initially I had no idea of which direction I wanted my career to go, I just knew I wanted it to go somewhere else. Shelley was so kind and patient as she helped me figure this out, and gave me a step by step guide on how to explore my options and make an educated decision. She also helped me assess my skill set which played a large part in directing my energy. I landed a great job within days of my final session with Shelley, and now I’m month 3 I am absolutely loving it and doing very well. It was the perfect job for me and Shelley was the one that got me there. Working with Shelley was one of the best decisions I have ever made, she literally changed my life and I am so much happier for it.